Job Description

Executive Assistant, Global Investment Firm - NYC We are seeking an exceptional Executive Assistant to support senior leaders within the Capital Markets group. This is a high-impact role for a proactive operator who thrives in a fast-paced environment and enjoys bringing structure, efficiency, and thoughtful execution to complex workflows. You will serve as a trusted partner to the team, helping maximize productivity, manage competing priorities, and ensure seamless execution across a wide range of responsibilities. The ideal candidate is highly organized, detail-oriented, and resourceful, with excellent judgment, strong business intuition, and a commitment to excellence. They are energized by working alongside high-performing professionals, anticipate needs before they arise, and consistently operate with discretion and professionalism. What You’ll Do Own and manage multiple complex executive calendars, balancing shifting priorities across teams, stakeholders, and time zones. Coordinate extensive domestic and international travel, ensuring flawless execution and attention to detail. Drive meeting logistics and preparation, including scheduling, materials, agendas, and follow-up actions. Maintain accurate and actionable relationship data within Salesforce and internal systems, helping support investor engagement and team effectiveness. Partner closely with internal stakeholders to facilitate reporting, time-tracking, and operational processes. Manage expense reporting and other administrative workflows with precision and efficiency. Anticipate scheduling conflicts, logistical challenges, and operational needs before they arise. Support team initiatives, special projects, and events as needed. Help create leverage for the executives and broader team by continuously improving processes and identifying opportunities for greater efficiency. What We’re Looking For 5+ years of executive support experience within venture capital, private equity, investment banking, consulting, asset management, or another high-performance professional environment. Exceptional organizational skills and the ability to manage multiple priorities with accuracy, urgency, and sound judgment. Outstanding communication and relationship-management skills, with the confidence to engage effectively with senior executives, investors, founders, and external partners. Strong attention to detail paired with a solutions-oriented mindset and a bias toward action. High degree of professionalism, discretion, and integrity. Ability to thrive in a fast-moving, entrepreneurial environment where priorities evolve quickly. Strong emotional intelligence and the ability to navigate complex situations with poise and maturity. Advanced proficiency in Microsoft Office; Salesforce experience is a plus. Curiosity around AI and emerging technologies, with an interest in leveraging new tools to improve workflows and productivity. This role follows a hybrid work schedule and requires regular in-office presence in our New York City office. Compensation: $125,000–$150,000 base salary DOE, plus a competitive benefits package. #J-18808-Ljbffr

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