Investment firm in downtown Austin is seeking an Executive Assistant to support their CEO. Firm offers incredible benefits (hybrid work policy, 100% employer paid insurance for employee and partial employer paid insurance for dependents, 8% employer contribution to retirement plan, annual bonuses, tuition reimbursement and much more). Responsibilitie Manage and maintain calendars, including meetings, appointments, and travel arrangements Monitor and triage inboxes, highlighting urgent communications and ensuring timely follow-up Prepare and finalize presentation materials, reports, and briefing documents, often under tight deadlines Organize and distribute weekly executive schedules, reference materials, and executive summaries Collaborate with internal teams to prepare for meetings and coordinate materials for executive reviews Maintain and update organizational calendars of major events, milestones, and key meetings Facilitate communication and coordination across the executive office, including routing calls and inquiries Transcribe notes, meeting summaries, and observations as needed Plan and provide on-site support for events, meetings, and executive travel, including corporate gatherings, leadership meetings, and offsite events Research, coordinate, and manage travel arrangements, ensuring accuracy, efficiency, and confidentiality Prepare and reconcile expense reports, maintaining discretion with financial information Maintain organized filing systems, both electronic and physical, ensuring confidentiality of sensitive materials Provide backup support to other executive administrative staff and foster strong relationships across offices to enable smooth collaboration Requirements 5+ years of Executive Assistant experience, preferably within a financial services company or law firm Advanced proficiency in Microsoft Office Suite (PowerPoint, Outlook, Excel, Word) #J-18808-Ljbffr Burnett Specialists Staffing | Recruiting
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